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Office Coordinator

Department: Barbican Immersive
Grade C
Job Type: Permanent, Full-time
Salary range: £35,740 - £39,540 per annum (inclusive of Inner London Weighting), dependant on skills and experience

About us
We are London’s Creative Catalyst for arts, curiosity, and enterprise. We spark creative possibilities and transformation for artists, audiences, and communities to inspire, connect and provoke debate. Our eclectic programme features the most exciting performers and artists in music, theatre, dance, the visual arts, cinema, and beyond. We work with artists at every stage of their career, supporting and fostering opportunities for ground-breaking new talent as well as promoting the work of world-class artists.

Barbican Immersive
Barbican Immersive create exhibitions and experiences that launch at the Barbican and then tour internationally. Their exhibition programme explores the key topics shaping society today, including artificial intelligence and the climate emergency. They produce exhibitions that use emerging technology and digital creativity to put the visitor at the centre of the experience. Previous exhibitions include Digital Revolution (2015), AI: More than Human (2019) and Our Time on Earth (2022).

The Role 
The Office Coordinator will work proactively to provide and lead administrative support across the Barbican Immersive team. The role will be crucial in coordinating the department's administration, scheduling and the day-to-day support of the team's operations.

The Office Coordinator will play a key role in linking the creative production and commercial development sections of the department together, ensuring that administrative resources are effectively allocated to meet the department's requirements.  The role will also be key in coordinating and communicating with other departments across the Barbican Centre.  

The holder of the role must provide the highest level of customer service, to both internal and external Stakeholders, and actively seek to promote equality of opportunity in relation to the duties of the post in alignment with the Centre’s vision.

The main duties will include office management, developing and maintaining efficient processes for administrative activities, maintaining departmental handbook and training guides, monitoring and updating internal systems as when needed, processing payments ensuring providers are paid on time, and also carry out specific projects and independent research across the team as directed by the Heads of Department.

You will have previous administrative experience, preferably within the Arts. You’ll also have proven skills in implementing and maintaining office systems. Highly developed communication and interpersonal skills are vital, along with meticulous attention to detail.  The successful applicant will have excellent time management skills and display a high degree of computer proficiency (including Microsoft Office and experience of working with databases).

To view the full Job Description and Person Specification, please see the Job Information Pack.

We offer a wide range of staff benefits including a great pension scheme, season ticket, cycle to work scheme, free access to museums and galleries, discounts on retail, healthcare and on-site cafes and restaurants. You will have access to Employee Assistance Programme, trained Mental Health First Aiders and City of London staff 

If you have any questions with regards to the role, you can contact Chloe Wood, Exhibitions Manager, Barbican Immersive at [email protected].  

How to apply

To apply, please click on the apply online button above.

If there are any issues with the appliation process, please contact the Barbican Careers team at [email protected].

Closing date is Monday 17 June 2024, 10AM. Please note that we are unable to accept late applications.

Interviews will be held on 25 and 26 June.  

We’re committed to increasing diversity of staff within the Barbican. As an organisation we welcome applications from people of all backgrounds and experiences. We are particularly keen to encourage interest from people with disabilities, LGBTQIA+, Black, Asian, and other global majority backgrounds. In recognising the positive value of diversity, we want to better reflect and understand the communities we exist to serve.

We are members of the Disability Confident Scheme and guarantee to interview all disabled candidates who would like to be considered under this scheme and who meet the minimum essential criteria for the role. We support and provide adjustments for people with disabilities – if you have a disability and need help with the application process please contact us.